Be part of something bigger. Make a difference every day.
We seek an Administrative Coordinator who is responsible for executing a variety of HR and office support functions, including caregiver and client onboarding, compliance tracking, supply management, and general administrative duties. The ideal candidate is a self-starter who can prioritize tasks effectively and maintain a high level of confidentiality and professionalism.
Key Responsibilities:
- Schedule and communicate new hire orientation sessions; reserve appropriate meeting space
- Review onboarding packets for accuracy and compliance; initiate background checks for clinical staff
- Collect and verify new hire documentation, including driver’s license and social security card
- Coordinate the distribution, tracking, and timely collection of onboarding documents
- Enter and maintain employee and client information in AxisCare system
- Send Paycor invitations and ensure accurate setup prior to the first payroll
- Manage employee enrollments and terminations in Paycor and Next Level Health
- Monitor and track employee certifications and evaluations; support continuing education efforts
- Support employee relations by providing guidance, counseling, and clear communication on company policies
- Maintain up-to-date and organized personnel files
- Communicate HR announcements, policy updates, and reminders to staff
- Print, fax, and/or email insurance invoices and related documents bi-weekly
- Answer incoming calls, check voicemails, monitor email inboxes, and route messages appropriately
- Maintain inventory of office supplies and PPE; place orders and verify delivery of supplies
- Order and deliver PPE or other supplies to client homes as needed
- Assist with distributing service agreements, client onboarding documents, and setup in AxisCare
- Run errands and perform light delivery duties for client/employee needs
- Coordinate and execute employee/client birthday recognition program
- Assist in organizing and supporting company events and special projects
- Maintain a clean, organized, and well-stocked office environment
- Handle confidential and sensitive information with professionalism and discretion
- Ad hoc employee communication related to policies, reminders, and general company-related items
Qualifications:
- Recruiting and onboarding experience working with a sense of urgency
- Proficient in Microsoft Office (Word, Excel, PowerPoint), and Google Docs
- Experience with Paycor is a plus
- Must be highly detail oriented
- Ability to prioritize tasks/projects while meeting completion goals
- Self-starter with exceptional organizational skills and the ability to work in a fast-paced environment with little supervision
- Strong organizational and multitasking abilities
- Excellent communication, customer service, and problem-solving skills
- High level of discretion with confidential information
- Valid driver’s license and reliable transportation
- High school diploma required; some college preferred
Physical Requirements:
- Ability to sit at a desk for prolonged periods and operate office equipment
- Occasionally lift up to 10 pounds
- Must be comfortable driving to client homes to deliver supplies
Come join the dynamic at Care Innovations. Who are we?
As a team member, you are highly valued and appreciated through competitive wages, a generous referral program, and a stable work schedule. At Care Innovations, our team members are equally as important as our clients. Together, we are creating new opportunities all day, every day, for our clients and their families.
Based in the heart of Houston, TX, Care Innovations stands as a beacon of compassion and excellence in the realm of senior care. Founded by Kris Diaz and Cindy Smith, our mission is to provide unparalleled private duty home care services tailored specifically for the vibrant senior community of Houston. With a commitment to trust and quality, Care Innovations is the foremost choice for in-home elderly care services, ensuring comfort, dignity, and peace of mind for our clients and their families.
A Union of Compassion + Healthcare!!
Benefits:
- Healthcare Membership Program (spouse and dependents at no additional cost)
- Accessible Option for Daily Pay
- Overtime Pay
- Paid Orientation
- Ongoing Training
- Caregiver Referral Bonus Program
- Balanced Work/Home Life
- Paid Time Off
Job Type: Full-time
Pay: $19.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
- Referral program
Schedule:
- Day shift
- Monday to Friday
- Morning shift
- No weekends
Work Location: In person
Come join the dynamic at Care Innovations. Who are we?
As a team member, you are highly valued and appreciated through competitive wages, a generous referral program, and a stable work schedule. At Care Innovations, our team members are equally as important as our clients. Together, we are creating new opportunities all day, every day, for our clients and their families.
Based in the heart of Houston, TX, Care Innovations stands as a beacon of compassion and excellence in the realm of senior care. Founded by Kris Diaz and Cindy Smith, our mission is to provide unparalleled private duty home care services tailored specifically for the vibrant senior community of Houston. With a commitment to trust and quality, Care Innovations is the foremost choice for in-home elderly care services, ensuring comfort, dignity, and peace of mind for our clients and their families.
A Union of Compassion + Healthcare!!
